Ethics guidance

The Insurance Act 2015 and consequential changes to the minimum terms and conditions of professional indemnity insurance

Issued on 6 July 2016

Status

Whilst this document does not form part of the SRA Handbook, the SRA may have regard to it when exercising its regulatory functions.

Who is this guidance relevant to?

SRA authorised bodies and persons that are required to have a professional indemnity insurance policy in place that meets the required minimum terms and conditions.

The Principles

The most relevant Principles in relation to your duty are:

  • Principle 1 - Uphold the rule of law and the proper administration of justice.
  • Principle 2 - Act with integrity.
  • Principle 6 - Behave in a way that maintains the trust the public places in you and in the provision of legal services.
  • Principle 8 - Run your business or carry out your role in the business effectively and in accordance with proper governance and sound financial and risk management principles.

The Outcomes

O(7.2) - you have effective systems and controls in place to achieve and comply with all the Principles, rules and outcomes and other requirements of the Handbook, where applicable.

The Rules

SRA Indemnity Insurance Rules 2013 – Appendix 1 SRA minimum terms and conditions of professional indemnity insurance.

What is changing and why?

  • 1.

    The Insurance Act 2015 (the Insurance Act) will come into force on 12 August 2016 and will make changes to the law on non-disclosure and misrepresentation in relation, in particular, to non-consumer contracts including solicitors’ professional indemnity insurance (PII).

  • 2.

    The minimum terms and conditions (MTC) of professional indemnity insurance (PII) will be amended with effect from 12 August 2016 to bring them into line with some aspects of the Insurance Act when it comes into force. The changes are shown in the Annex.

Which policies of qualifying insurance will be affected by the MTC changes?

  • 3.

    The MTC changes will apply in the same way as the Insurance Act applies that is to insurance contracts which are entered into or varied on or after 12 August 2016. This means that if a contract is entered into or varied before that date but with a commencement date on or after the 12 August 2016 the unamended MTC will apply.

  • 4.

    Contracts of qualifying insurance in existence prior to 12 August 2016 will not need to be varied to comply until the policy is renewed or replaced, or the policy period is extended, or a period of 18 months has elapsed since the commencement of the policy.

What is the effect of the change?

  • 5.

    The changes focus on the reimbursement and disclosure sections of the MTC. The new test that will apply to determine whether there has been non-disclosure by a firm at the proposal stage means that firms seeking cover will need to make ‘a fair presentation of risk’.

  • 6.

    This extends the basis on which insurers may seek reimbursement from firms to include any breach of the duty to make ‘a fair presentation of risk’ rather than currently simply for ‘non-disclosure’. It is important that firms understand and comply with the new higher standard of disclosure to minimise the risk that insurers may seek reimbursement from a firm for non-compliance.

  • 7.

    Insurers will still not be able to avoid a claim or cancel a policy on the ground that a firm has failed to comply with the new standard of disclosure so there should be no direct impact on consumer protection.

What steps can I take to comply with the new standard?

  • 8.

    For non-consumer contracts, the Insurance Act requires that the insured make a “fair presentation of the risk” to insurers. This duty replaces the existing duty of disclosure and misrepresentation.

  • 9.

    This requires firms to disclose not only risks of which they are aware but also those that they ought to be aware of, or to have discovered after making reasonable enquiries. The information must be made available to the insurer in clear and accessible way but does not need to be contained in only one document or oral presentation.

  • 10.

    Information which would influence the judgement of a prudent insurer in determining whether (or on what terms) to accept the risk or which would put a prudent insurer on notice that it must make further enquiries concerning the risk must be included. Circumstances which diminish the risk, which the insurer knows, ought to know or is presumed to know it, or where disclosure has been waived do not need to be disclosed.

  • 11.

    The changes put the onus on the firm seeking insurance cover to properly investigate and understand all the risks in the business. This highlights the importance of existing good practice in firms to focus on internal risk and compliance procedures and to educate staff on risk management.

What remedies will an insurer have if a firm breaches the new standard of disclosure?

  • 12.

    The changes do not alter the current position that insurers cannot avoid or repudiate cover for “non-disclosure” or misrepresentation, they can seek only reimbursement.

  • 13.

    However, the remedies that apply under the Insurance Act will be relevant to any decision about what is ‘just and equitable‘ if insurers seek reimbursement from firms under MTC where they think an insured has not made a fair representation of risk.

  • 14.

    Under the Insurance Act, where an insured has deliberately or recklessly failed to make a fair presentation, the insurer will be entitled to avoid the policy and must return premiums paid. In all other circumstances, remedies proportionate to the effect of the failure to present the risk fairly will be applied. For example, where the insured has failed to mention a particular fact the insurer may have a remedy to apply terms or conditions to the contract that they would have applied had the fact been presented to them. Similarly, where the insurer would have required a higher premium to cover the risk, a proportionate deduction will be made to any claims paid under the policy.

Where can further guidance be found?

  • 15.

    The changes being introduced by the Insurance Act have general effect so there is a range of guidance available on the internet. The British Insurance Brokers’ Association and Mactavish have produced a handy factsheet for customers.

  • 16.

    For more detailed information they have also produced an implementation guide with guidance on fair presentation and reasonable search (page 15) and compliance for customers (page 25).

Our expectations

We expect that firms will contact their brokers / insurers for further advice specific to each firm's circumstances.

Further help

If you require further assistance in relation to your referral arrangements contact the Professional Ethics Guidance Team.

Amendments to the MTC

Read the Amendments to the MTC (Appendix 1 of the SRA Indemnity Insurance Rules 2013).

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