Version 9 of the Handbook was published on 1 April 2014. For more information, please click "History" above.
To be eligible to be a recognised body, a body must be a legal services body namely a partnership, company or LLP of which:
at least one manager is:
a solicitor with a current practising certificate, or
an REL, or
(in the case of a partnership or LLP) a body corporate which is a legally qualified body with at least one manager who is a solicitor with a current practising certificate or an REL; and
all of the managers and interest holders are lawyers and legally qualified bodies.
The business of a recognised body may consist only of the provision of:
professional services of the sort provided by individuals practising as solicitors and/or lawyers of other jurisdictions; and
professional services of the sort provided by notaries public, but only if a notary public is a manager or employee of a recognised body,
but this does not prevent a recognised body providing services within Chapter 12 (Separate businesses) of the SRA Code of Conduct, or holding an interest in a company which is a separate business.
Although most organisations which involve non-lawyers as managers or interest holders must be licensed bodies, there is a limited exception under section 72(2) of the LSA which permits a small degree of non-lawyer involvement in recognised bodies. Where one or more bodies are involved in a firm as a manager or owner/interest holder, and in those bodies non-authorised persons have only a de minimis (less than 10%) control by way of voting rights, then the firm will remain a legal services body requiring recognition under the AJA. Where the control is 10% or more, the firm will be a licensable body.
The services requirement in 13.2 should be read in conjunction with Chapter 12 of the SRA Code of Conduct. Certain services which could be offered through a "permitted separate business" (see Chapter 12) can also be provided in conjunction with a firm or in-house practice whilst still complying with the services requirement in 13.2. These services, which extend or fall outside the scope of the professional services mentioned in 13.2, are:
education and training activities; and
authorship, journalism and publishing.
To be eligible to be a licensed body, a body must comply with the lawyer manager requirement set out in Rule 14.2 below and be a "licensable body", as defined under section 72 of the LSA, and as set out in Rule 14.3 to 14.6 below.
At all times at least one manager of a licensed body must be an individual who is:
a solicitor with a current practising certificate;
a lawyer of England and Wales and who is authorised by an approved regulator other than the SRA; or
registered with the BSB under regulation 17 of the European Communities (Lawyer's Practice) Regulations 2000 (SI 2000/1119).
A body ("B") is a licensable body if a non-authorised person:
is a manager of B, or
is an interest holder of B.
A body ("B") is also a licensable body if:
another body ("A") is a manager of B, or is an interest holder of B, and
are entitled to exercise, or control the exercise of, at least 10% of the voting rights in A.
A body may be a licensable body by virtue of both 14.3 and 14.4.
For the purposes of this rule, a non-authorised person has an indirect interest in a licensable body if the body is a licensable body by virtue of 14.4 and the non-authorised person is entitled to exercise, or control the exercise of, voting rights in A.
An authorised body which is a partnership may be formed under the law of any country and may be a legal person.
An authorised body which is an LLP must be incorporated and registered in England and Wales, Scotland or Northern Ireland under the Limited Liability Partnerships Act 2000.
An authorised body which is a company must be:
incorporated and registered in England and Wales, Scotland or Northern Ireland under Parts 1 and 2 of the Companies Act 2006;
incorporated in an Establishment Directive state and registered as an overseas company under Part 34 of the Companies Act 2006; or
incorporated and registered in an Establishment Directive state as a societas Europaea.
An authorised body must have at least one practising address in England and Wales.
An authorised body must have its registered office at a practising address in England and Wales if the authorised body is registered in England and Wales:
under Parts 1 and 2 of the Companies Act 2006;
under the Limited Liability Partnerships Act 2000; or
as a societas Europaea.
Provided that the requirements for all authorised bodies set out in Rule 13 or Rule 14, as appropriate, are met, an authorised body may have all or any of the following as a partner (if it is a partnership), a member (if it is an LLP), or a director, member or shareowner (if it is a company):
a lawyer of England and Wales (including a solicitor with a current practising certificate);
in the case of a partnership or an LLP, a body corporate which is a legally qualified body;
in the case of a company, a legally qualified body, save that only an individual may be a director of a recognised body which is a company;
provided that, where necessary, they comply with the approval requirements in Part 4 of the SRA Authorisation Rules.
If the authorised body is a licensed body, then the list of permitted partners, members of an LLP or, in the case of a company, directors, registered members or shareowners at 16.1(a) to (f) shall include:
a licensed body or another body licensed under Part 5 of the LSA by an approved regulator other than the SRA; and
any other individual or body corporate;
subject to any necessary approval as a manager or owner under Part 4 (Approval of managers, owners and compliance officers) of the SRA Authorisation Rules, save that only an individual may be a director of a licensed body which is a company.
An authorised body which is an LLP must have at least two members.
See 22.3 below regarding the position of firms which have non-lawyer managers prior to 6 October 2011.
Although a legal services body can have a variety of types of manager, only a solicitor or an REL may be a sole practitioner.
Where, in line with Rule 16, a firm has persons other than solicitors as managers (in particular where European lawyers are involved), any list of the managers will need to:
identify any solicitor as a solicitor;
in the case of any lawyer or notary of an Establishment Directive state other than the UK:
identify the jurisdiction(s) - local or national as appropriate - under whose professional title the lawyer or notary is practising;
give the professional title(s), expressed in an official language of the Establishment Directive state(s) concerned; and
if the lawyer is an REL, refer to that lawyer's registration with the SRA;
indicate the professional qualification(s) of any other lawyer and the country or jurisdiction of qualification of any RFL not included in (b) above;
identify any individual non-lawyer as a non-lawyer; and
identify the nature of any body corporate, if this is not clear from its name.
In addition, whenever an REL (whether or not a manager) is named on letterhead used in England and Wales by any firm or in-house practice, the firm or the employer will need to follow the guidance in (iii)(b) above.
Keeping a record
A recognised body which is a company with shares must keep a record of any non-member interest holders, and retain the record for at least three years after their interest ceases;
A licensed body which is a company with shares must keep a record of any non-member owners, and retain the record for at least three years after their ownership ceases.
A member who holds a share as nominee for a non-member shareowner in an authorised body must keep the authorised body informed of all facts necessary to keep an accurate and up-to-date record in accordance with Rule 17.1.
An authorised body must supply any information and documentation relating to its composition and structure or to any of its managers, employees, members or shareowners, as and when requested to do so by the SRA.
Notwithstanding any requirement to obtain approval of a manager, owner, COLP or COFA under Part 4 of the SRA Authorisation Rules, an authorised body must notify the SRA within seven days of any change to its:
registered office and/or any of its practising addresses;
, if it is a recognised body, and in the case of a recognised body which is a company, this includes members and shareowners;
, if it is a licensed body, and in the case of a licensed body which is a company, this includes members and shareowners;
, including any contact details and practising/registered addresses of its overseas practices.
An authorised body must notify the SRA within seven days if it is an unlimited company and it is re-registered as limited under the Companies Acts.
If a relevant insolvency event occurs in relation to an authorised body its managers, or in the case of an authorised body which is an overseas company, its directors, must notify the SRA within seven days.
There are other SRA reporting and information requirements that apply to individuals or firms. See for example:
Rules 3, 8.7, 8.8, 8.9 and 8.10 and 18, 23, 24 and 25 of the SRA Authorisation Rules
Rule 32 of the SRA Accounts Rules
Regulations 1.2, 4.3, 4.5, 4.8, 4.12, 4.13 and 15 of the SRA Practising Regulations
Chapter 10 of the SRA Code of Conduct
Rule 17.3 of the SRA Indemnity Insurance Rules 2013 or any subsequent rules thereto.
In addition to the requirement to inform the SRA when certain persons leave the firm, there are the requirements in Rule 8 of the SRA Authorisation Rules for firms to seek approval, where necessary, before certain persons join the firm. This is more onerous than simply informing the SRA of changes that have taken place.