FAQs about practising certificates, registration and renewal

Browse FAQs about practising certificates, registration and renewal. To begin, select a topic below.

You can also browse FAQs about using mySRA and FAQs about keeping of the roll.

Renewals and mySRA

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When a change is made to your details in mySRA an email is sent to you and your authorised signatory/organisation contact. 

The email is sent overnight and includes changes made during the day.

You can add, change and remove posts in the Professional details section of your mySRA account. 

Our mySRA user guide for individuals will help you to add, change or delete a post. 

Please note that managerial posts (partner, director, member) can only be added by the authorised signatory at your firm.

Our mySRA user guide for individuals will help you to add, change or delete a role. 

There are some roles that cannot be added through mySRA: 

  • Compliance officer for financial and administration 
  • Compliance officer for legal practice 
  • Training principal. 

These are roles that we authorise.

It can be a solicitor or REL with a current practising certificate/registration and who is a manager (a partner in a partnership; a member in an LLP; a director in a company). 

In a commerce and industry organisation it can be a solicitor or a REL with a current practising certificate/registration. 

The authorised signatory (AUS) can nominate an organisation contact (ORC) to complete the bulk renewal application but only the AUS can sign it. 

Our user guides will help you to add, change or delete a role.

There are no restrictions on who can be an ORC but the AUS should be satisfied they are suitable to complete this role. ORCs can see and change individuals' personal and professional details if they have opted in to the bulk renewal process. 

To be nominated as an ORC you must have registered a mySRA account. 

Our user guide will help you to register a mySRA account.

Deemed approved managers are solicitors, registered European lawyers and registered foreign lawyers who hold a current practising certificate or registration free from conditions. 

Our user guides will help you to add, change or delete a post. 

When a manager cannot be deemed approved firms must apply for approval. This must be done in advance see Apply for approval of a manager/owner.

Once the AUS or ORC has clicked on Left organisation and entered an end date, the post and roles for that person are ended. This will include manager posts. 

Our user guides will help you to add, change or delete a post.

Completing renewal applications

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Please note that partners or equivalent status will not be able to access the application without one of these roles.

You can track the status of your application in the My Services section of your mySRA account.

The AUS can opt the organisation in to bulk renewal through their mySRA account. 

Once this has been done individuals will need to opt themselves in through their own mySRA accounts. 

Our user guides provide help with becoming an authorised signatory, how to opt in to a bulk application and completing the renewal application.

 

If you have a disability that impacts your use of the internet, please Contact us to explain your needs.

mySRA will enable you to save your application as you go. You can only save complete sections.

If you are not already registered with mySRA you must create an online account so that your authorised signatory can nominate you. 

Our user guides will help with registering an account and becoming an organisation contact.

Renewals

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Renewal fees and payment

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  • renewal of practising certificate 
  • renewal of registered foreign lawyer registration
  • renewal of registered European lawyer registration. 

For your firm fee you can pay by: 

  • debit card or credit card
  • BACs
  • CHAPs 
  • telegraphic transfer
  • credit provider. 

We do not accept payment by cheque.

Read more about our fee policy

There is also a £40 contribution to the compensation fund.

Read more about our fee policy.

Read more about our fee policy.

If you apply for a PC part way through the year it will also have a replacement date of 31 October. For example, if your PC is issued on 1 April 2018 it will have a replacement date of 31 October 2018. The PC fee reduces quarterly through the year to reflect this. 

Read more about our fee policy.

We will not process your application until we have received payment.

Turnover

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Gross fees includes: 

  • all professional fees of the firm including remuneration 
  • retained commission 
  • income of any sort of the firm (including notarial fees). 

Work in Progress (WIP) should be included. 

Gross fees does not include: 

  • interest
  • reimbursement of disbursements
  • VAT 
  • remuneration from a non-private practice source
  • dividends
  • rents
  • investment profit. 

Full definition of turnover.

 

The turnover figure that you give us will be used to calculate your firm fee in the 2018 renewals exercise. 

The firm fee payable in this renewal exercise is calculated based on the firm's turnover figure that you put in your 2016 renewal application. 

If you were a new firm, you should have given an estimate for your first 12 months of practice.

VAT Returns Box 6 could potentially be used as a reasonable proxy for estimation purposes and pro-rated (scaled up to a 12-month period). 

Read more about turnover.

If you believe the turnover figure we hold for you is incorrect please email renewals@sra.org.uk

Opt-in/Opt-out

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If you are subject to regulation 3 you must submit an individual application for a practising certificate. 

Your authorised signatory and organisation contact can view and change your personal and professional details. They cannot see equality data. 

You can only be opted in to one organisation at a time. 

The mySRA user guide for individuals will help you to opt in or opt out of your organisation’s bulk renewal.

Your authorised signatory and organisation contact can change your professional details (office, posts and roles) for that organisation. They will be unable to change your personal details. 

The mySRA user guide for individuals will help you to opt in or opt out of your organisation’s bulk renewal.

Your authorised signatory and organisation contact can also opt you out. 

The mySRA user guide for individuals will help you change your personal and professional details.

Go to the Professional Details section of your mySRA account. Make sure that there is no tick in the Opt in to bulk renewal box. 

If you are not opted in you have to complete an individual application to renew your practising certificate. 

The mySRA user guide for individuals will help you change your personal and professional details.

The mySRA user guide for individuals will help you to opt in or opt out of your organisation’s bulk renewal.

You can only be opted in to one organisation at a time. 

The mySRA user guide for individuals will help you change your personal and professional details.

If you are opted in you will receive an email if changes are made to your mySRA account.

Lockdown

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During this time only the authorised signatory and organisation contact can edit an individual's profile information. 

Individuals can still see their profile information but cannot update it. 

Lockdown only applies to individuals that have been opted in.

This will be on or after 2 October 2017. 

It will end when the application has been submitted.

Only your organisation contact or authorised signatory can opt you out during the lockdown period.

Regulation 3 and conditions

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You must notify whether you are subject to a regulation 3 event or circumstance so we can assess whether you can hold a practising certificate or registration. 

If you are subject to regulation 3 you must complete your own application for a practising certificate/registration. You cannot be included in a bulk renewal application. 

A full list can be found here.

You cannot be included in the bulk renewal application but must complete your own individual application for a practising certificate. 

Our user guide will help you to complete an application for a practising certificate.

We will make a decision on 90 percent of applications within four months from the date of receipt. 

You will remain covered to practice under your 2016/2017 practising certificate until your new certificate is granted. 

If you have any further questions about this process please contact us.

Our user guide will help you to complete the application for a practising certificate. 

If you have any queries about your matter please contact us.

Revocation

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It would also apply to the registration of a European or foreign lawyer. 

In practical terms this means that a firm would need to close and an individual would be unable to practise.

Providing legal services when not authorised to do so could be a criminal offence. It may result in a law firm being intervened into or an individual being investigated.

It is important that contact details are kept up to date. 

The mySRA user guide for individuals provides help with changing personal and professional details.

If you do not your practising certificate or registration may be revoked.

Not if you submit the renewal application and make full payment within the relevant timescales.

You are required to pay your firm fee even if you are not applying for individual practising certificates.

Your name will automatically remain on the roll until the next keeping of the roll exercise. This will not happen annually. 

Please keep your personal and professional details up to date in your mySRA account so that we can contact you. 

The mySRA user guide for individuals will help with changing your personal and professional details.

The fee is based on the firm's turnover. If the turnover is £0, the fee is £100.

Next complete the application to remove your name from the roll which is available in the My Services section of your mySRA account. 

There is no fee for this application. 

Our user guide will help you to complete the removal from the roll application.

  • renewal of practising certificate 
  • renewal of registered foreign lawyer registration 
  • renewal of registered European lawyer registration. 

For your firm fee you can pay by: 

  • debit card or credit card 
  • BACs 
  • CHAPs 
  • telegraphic transfer 
  • credit provider. 

We do not accept payment by cheque.

If you are unsure whether your firm has been practising, please contact our Professional Ethics Advice Service.

Sole practitioners

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It is in the My Services, Organisation Related Services section of your mySRA account. 

Our user guide will help to complete the application.

As well as the individual application you must also complete the bulk renewal application called Renewal of practising certificates/registrations and payment of periodical fees. This is to apply for the practising certificates/registration for other individuals within your firm and to pay the firm fee. 

Our user guides will help to complete the applications.

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